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Creating a New Page

Pages vs. News Posts

There are two ways of displaying content in WordPress: Pages or News Posts. News Posts consists of article-style content that can be categorized and archived. The content is played as a feed on your News page in reverse-chronological order. Pages are for content that changes infrequently (or ‘static’ content).

Examples of News Posts and Pages:

Staff directories, program/degree information or scholarship opportunities

News Posts
News article about a faculty member’s research or achievements, information about an upcoming event that links back to the event page (if applicable) or announcements



The Pages screen is a list of all pages published on your site. This screen will show the title, author and date of publication or scheduled publication. Using the Screen Options at the top right, you can control the columns you see in the Pages listing. For more information on Screen Options, view our WordPress Dashboard Overview.

The text links above the list of Pages allows you to view all Pages, or only those that are published, scheduled, draft or trash. Below the text links are Bulk Options and Filtering options. Bulk Options will allow you to select multiple Pages and edit or trash all at once. The All Dates field allow you to filter by date.

On the right hand side is the Search option. WordPress has a very good search engine, which searches both the title and article. If your site has several Pages, the Search option might be the best way to find a specific Page.

Hovering over a specific Page will display the following options: Edit, Quick Edit, Trash and View.

The Edit option will take you to the Page editor on a new screen. The Quick Edit allows you to edit the Title, Slug, Date, Author, Parent, Order, Template and Status without leaving the Pages listing screen.

Creating a New Page

You can create a new page by either using the Toolbar to select New > Page or by selecting Pages on the Dashboard Menu and then clicking Add Page (for more on the Toolbar or Dashboard Menu view our WordPress Dashboard Overview).

Pages Content

The Add New Page screen has several different modules: title, content area, publishing options and Page Attributes.

NOTE: If you do not see these modules you may need to select them in the Screen Options at the top left.


This is the title of your page. The title is also used to create the “slug” or URL for the page, so  if there is a specific URL you are trying to create, be sure to use it as your title. Once your Page has been published, you can go back and change the title if necessary. However, it is easier to change your title than to edit your slug after the page has been published, because it could break outside links to your page.

Example: If you are trying to create the URL, create the Page with “Scholarships” as the title. Once the page is published you will have the correct URL. After the slug has been created, you can then go back and edit the title to something more specific, such as, IT Graduate Student Scholarship Opportunities, without changing the slug.

Content Area

The content area contains the blank area where you will enter your content. This area utilizes Gutenberg Blocks to add content and embeds.

A Page can contain text, images, video and links. Write your content for readability, using paragraphs, headlines, subheadings and bullet points when necessary. To see more information on writing web content, see our Writing for the Web guide. For more information on posting images, visit our Using Images/Documents in News Posts and Pages tutorial, and check out our guide on Posting Videos for more information on how to embed a YouTube video.

Publishing Options

The Publishing Options module controls the state of your post.  It offers several options: Save Draft, Preview, Status, Visibility, Publish status, Move to Trash and Publish.

Save Draft
This button will save the page as a draft without publishing it. See the draft status below for more information.

Preview allows you to view the page before publishing it. The preview will open in a new tab/window.

The main statuses of a page are Published, Pending Review and Draft.

  • Published status means that the page has been published and is now visible for viewers to read.
  • Pending Review status means a page is awaiting approval before being published.
  • Draft status means that the page has not been published and remains a draft. Only users who have login credentials will be able to see the draft.

This determines how your new page will appear to viewers. Public pages are free for everyone to view. Password-protected pages are published for anyone but a viewer must enter the password to view the page contents. Private pages are only for individuals who have login credentials.

As your website’s content is meant to be shared with external audiences, the Password Protected and Private status’ should be used infrequently, if at all.

NOTE: If you have changed the status of a public page to Private or Password-protected, that page will not be accessible and may return a 404 error code. This includes if the page was linked by another other sites or was a menu item. If you wish to update a page it is best to either leave the current page live and create a duplicate that you update, then when you are ready delete the old page use the new page in its place; or update the current page without changing the status.

Publish options allow you to control the time and date a page is published by clicking the Edit link above the Publish button.

You can post-date a page by choosing a past date and time or you can schedule a page for publication by selecting a future date and time. If a page is scheduled, the post will have a Scheduled status on the Pages screen and will show the future date in the date column. The page will then be published on scheduled date and time.

Move to Trash
This button will move the current page to the trash. It will then need to be deleted from the trash to be removed permanently from the site.

NOTE: If you are seeing an added number to your post URL (example: then it is possible that you have already published a Page with the same title, or you have moved a Page with the same title to the trash. In order to avoid this number, simply move the original to the trash and delete it permanently before you create a new page with the same title.

Publish Button
This button will immediately publish your new page unless a date is selected in the Publish field.

Page Attributes

The parent option allows you make your current page the subpage, or “child” page of another page. This creates a hierarchy within your pages. To make your current page a child page, , simply select a top-level “Parent Page” in the Page Attributes and then create the page as normal. This will make your current page a child page to the parent.

When your pages are listed, the child page will be nested under the parent page. Also, your breadcrumbs and URLs will reflect this hierarchy.

Individual pages can use specific Page Templates. To select a Page Template, choose from the Template dropdown within the Page Attribute module. The templates that are available are:

  • Department Theme
    • Default Template
      • This is the default template of content area with a horizontal menu and right sidebar. This should be used for the majority of your pages.
    • Full-Width Template (no sidebar)
      • This is similar to the default template, but removes the sidebar. The content area is extended. The use of this template should be limited as you will lose the navigation and contact content on your sidebar.
    • News
      • This is the template used for our News page. It will pull all of your News Posts and display them in reverse-chronological order. There should be no content in the content area as the News Posts will overwrite any content posted on the page.
    • Page with 3 Bottom Widgets
      • This template provides a page with a sidebar, but also provides three widget areas or “buckets” at the bottom of the page. This template is useful if you find that you need a little bit more space on your homepage. It can be used on other pages however the bottom widget area will be the same for every page that uses this template.
  • College Theme
    • Default Template
      • This is the default template of content area with a left menu and sidebar. This should be used for the majority of your pages except for your home page.
    • Home Page
      • This is the default home page layout for the College Theme. It features the large slideshow with a site title, six content boxes for menu items and three widget areas at the bottom.
    • Home Page – Alternate Layout
      • This is a combination of the Default and Home Page templates. It has the top image with a left menu and sidebar along with three widget areas at the bottom of the page.
    • Home Page – No Site Title on Banner
      • This is the same as the regular Home Page template only the site title to the right above the six content block menu area has been enlarged and removed from the slideshow banner.
    • News
      • This is the template used for our News page. It will pull all of your News Posts and display them in reverse-chronological order. There should be no content in the content area as the News Posts will overwrite any content posted on the page.

This can be used to change the order that your pages are displayed on the Pages screen. Otherwise the pages are displayed in alphabetical order by the Parent Page (if applicable).

Editing a Page

Editing is as simple as clicking on the title of the page you wish to edit or selecting Edit in the Quick Edit options.

Once you open up the page, there are only a few differences between creating a new page and editing it. Instead of a Publish button there is an Update button which operates the same and will immediately update your content with your changes.

The biggest difference is the Revision module usually located at the bottom below the content area (if you do not see it make sure that it is selected in the Screen Options). Our revisions hold your last five updates and one autosave. This is a backup in case you need to restore part of your content or view old content. This will not recover media (pictures, documents, PDF, etc.) if it has been deleted from the Media Manager.

Also keep in mind that it will only hold your last five updates per page. So it is best to make all of your changes before using the Update button.

Last updated: 3/25/2020