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Creating a News Post

Pages vs. News Posts

There are two ways of displaying content in WordPress: Pages or News Posts. Pages are the main way to publish content on your site. News Posts consist of article-style content that can be categorized and archived. News posts are usually focused on news or spotlight articles.

Examples of Pages and News Posts


Staff directories, program or degree information, about pages or scholarship opportunities.

News Posts

News article about a faculty member’s research or achievements, information about an upcoming event that links back to an event page or general announcements.

News Posts


The News page is a list of all news posted on your site. This screen will show the Title, Author, Categories, Tags and Date the News Post was published or scheduled to be published. Using the Screen Options at the top right, you can control the columns you see in the News listing. For more information on Screen Options view our WordPress Dashboard Overview.

The text links above the list of News Posts allow you to view all posts, or only those that are published, scheduled, a draft or trash. Below the text links are Bulk Options and Filtering options. Bulk Options will allow you to select multiple News Posts and edit or trash all at once. The All Dates field allows you to filter by date.

On the right hand side is the Search option which searches both the title and article. If your site has several news posts, the search might be the best way to find a specific post.

Hovering over a specific news article will show the following options: Edit, Quick Edit, Trash and View.

The Edit option will take you to the news post editor on a new screen. The Quick Edit allows you to edit the Title, Slug, Date, Author, Categories, Tags and Status without leaving the news listing screen.

Creating a News Post

You can create a news post by either using the Toolbar to select New > Post  or by selecting News on the Dashboard Menu and then Add News. For more on the Toolbar or Dashboard Menu view our WordPress Dashboard Overview.

When creating a new news post, you will see the following screen.

The new post screen has several different modules: title, content area, top bar and the settings sidebar.


This is the title of your post. You can use whatever title best suits the article, but avoid using the same article title twice, as it could cause problems.

Content Area

The content area contains the blank area where you will enter your content. This area utilizes blocks to add content and embedded media.

A news post can contain text, images, videos and links. Write your content for readability, using paragraphs, headlines, subheadings and bullet points when applicable. To see more information on writing web content, see our Writing for the Web guide. For more information on posting images, visit our Using Images/Documents in News Posts and Pages tutorial, and check out our guide on Posting Videos for more information on how to embed a YouTube or Vimeo video.

Top Bar

The top bar appears when editing both news posts and pages. It includes the Add Block icon, Tools, Undo and Redo, Content Structure, Block Navigation, Save draft or Switch to draft, Preview, Publish or Update, Settings and More Tools & Options.

Add Block

Click the button in the top right of the page to view all of the blocks available to add to your news post. When you hover over a block, a preview of the block in use will appear to the right.


Tools offer different interactions for block selection and editing. To select, press Escape, to go back to editing, press Enter.

Undo and Redo

These two icons allow you to quickly undo or redo an action you just did in the editor.

Content Structure

Content structure gives you an overview of the content on the post. It shows how many words, headings, paragraphs and blocks are in the post. It also shows a document outline with the heading levels displayed in outline format. For accessibility reasons, please correct any headings that are yellow and display the error (incorrect heading level).

Block Navigation

Allows you to see all blocks on the post. When clicking a block it will take you to the block and select the block to allow you to edit the block settings. When you have a block within a column block selected, the view will be limited to that one column for easier navigation. You can also view the hierarchy of blocks in the bottom left of the page separated by → icons.

Save draft or Switch to draft

This button will save the news post as a draft and will not publish it. If you see switch to draft instead, your post is already published, click the link to unpublish the page and revert it to a draft. Doing so will make it so that users who do not have a login to your site will not be able to see the page.


Allows you to view the post before publishing it. The preview will open in a new tab and will be exactly how your post will display to users when published.

Publish or Update

Click this button to publish the post if it isn’t already. This will make the post available to everyone on the internet and push the post to your news page and any category or tag pages that you have selected for the post.

This button will immediately publish your news post unless a date is selected in the Publish field.


The settings button is denoted by a cog icon. Clicking the settings icon will show or hide the right settings sidebar. View the settings sidebar section below for more information.

More Tools & Options

The more options is denoted by three vertical dots. When clicked, it will pop up some additional settings. The first section has three different view options for editing the post or page. The editor section allows you to switch between a visual preview editor and a text code editor view. Under the tools section, you have the option to remove blocks, edit reusable blocks, view all keyboard shortcuts, turn on the welcome guide again, copy all the content or further WordPress help. Clicking options at the bottom pops up even more settings to toggle on and off.

Settings Sidebar

Document Tab

Status & Visibility

The status and visibility section controls the state of your post.  It offers several options: Visibility, Publish status, Assigned author and Move to Trash.


This determines how your new post will appear to viewers. Public posts are available for everyone with an internet connection to view. Private posts are only for individuals who have login credentials to the site. Password protected posts are published for anyone but a viewer must enter the password to view the post contents.

News posts are meant to be shared with external audiences, the password protected and private status options should be used very infrequently if at all.


The publish options allow you to control the time and date a post is published by clicking the date shown. This will allow you to publish news posts into the future.

WordPress has a bug that causes scheduled posts to not publish when scheduled right on the hour so take care to set the time to a little past or before the hour. ex: 2:14, 1:55 or 2:01.

Stick to the top of the blog will make the news post sticky so that it will not be pushed down the page by more recent news posts.

Pending review is the same as a draft page but with a different name applied to let your superior know that the content is ready to be reviewed and published upon approval.

Move to trash

Click this link to move the current post to the trash. Trash will be deleted permanently in 30 to 90 days depending on your WordPress install settings.


If your post has been published previously and updated after, the revisions section will be available. Using this feature, you’ll be able to see the changes made, by who and when.


Here you can change the URL of the page. Keep it short and sweet and don’t duplicate the URL of another post. Clicking the URL of the page linked will take you to the live post to view.

If you are seeing an added number to your post URL (example: then it is possible that you have already published a News Post with the same title, or you have moved a News Post with the same title to the trash. In order to avoid this number, simply move the original to the trash and delete it permanently before you create a new article with the same title or change the new post’s URL.

Categories and Tags

For information on categories and tags and their use see our Categories and Tags guide.

Featured Image

The featured image set in this section will be used when sharing the post on social media such as Facebook or Twitter.


If your site utilizes excerpts, place a short version of your post in this text area. This is what will display on the news feed or category page.


Checking the box called Allow Comments will not allow comments on the WordPress site. If you would like to allow comments on a news post, share it via social media.

Block Tab

The settings in the block tab will change depending on what block you have selected in the content editing area of the page.

Editing a News Post

To edit a post when viewing the post on the news screen, editing is as simple as clicking on the title of the news post you wish to edit or clicking into the content of the post and begin writing.

Once you open up the news post there are only a few differences between creating a new news post and editing it. Instead of a Publish button there is an Update button which operates the same and will immediately update your content with your changes.

The biggest difference is the revision module usually located at the bottom below the content area (if you do not see it make sure that it is selected in the Screen Options). Our revisions hold your last five updates and one autosave. This is a backup in case you need to restore part of your content or view old content. This will not recover media (pictures, documents, PDF, etc.) if it has been deleted from the media library.

Also, keep in mind that it will only hold your last five updates per news post. So it is best to make all your changes before using the Update button.

Last updated: 1/7/2021