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Creating a News Post

Pages vs. News Posts

There are two ways of displaying content in WordPress: Pages or News Posts. News Posts consists of article-style content that can be categorized and archived. The content is played as a feed on your News page in reverse-chronological order. Pages are for content that changes infrequently (or ‘static’ content).

Examples of News Posts and Pages:

Staff directories, program/degree information or scholarship opportunities

News Posts
News article about a faculty member’s research or achievements, information about an upcoming event that links back to the event page (if applicable) or announcements

News Posts


The News page is a list of all News posted to your site. This screen will show the Title, Author, Categories, Tags and Date the News Post was published or scheduled to be published. Using the Screen Options at the top right, you can control the columns you see in the News  listing. For more information on Screen Options view our WordPress Dashboard Overview.

The text links above the list of News Posts allows you to view all posts, or only those that are published, scheduled, draft or trash. Below the text links are Bulk Options and Filtering options. Bulk Options will allow you to select multiple News Posts and edit or trash all at once. The All Dates field allow you to filter by date.

On the right hand side is the Search option. WordPress has a very good search engine, which searches both the title and article. If your site has several News Posts, the Search option might be the best way to find a specific post.

Hovering over a specific news article will over the following options: Edit, Quick Edit, Trash and View.

The Edit option will take you to the News Post editor on a new screen. The Quick Edit allows you to edit the Title, Slug, Date, Author, Categories, Tags and Status without leaving the News listing screen.

Creating a News Post

You can create a news post by either using the Toolbar to select New > Post  or by selecting News on the Dashboard Menu and then Add News (for more on the Toolbar or Dashboard Menu view our WordPress Dashboard Overview).

News Content

The Add News screen has several different modules: title, content area, publishing options, categories and tags.

NOTE: If you do not see these modules you may need to select them in the Screen Options at the top left.


This is the title of your post. You can use whatever title best suits the article, but avoid using the same article title twice, as it could cause problems..

Content Area

The content area contains the blank area where you will enter your content. This area utilizes Gutenberg Blocks to add content and embeds.

A News Post can contain text, images, video and links. Write your content for readability, using paragraphs, headlines, subheadings and bullet points when necessary. To see more information on writing web content, see our Writing for the Web guide. For more information on posting images, visit our Using Images/Documents in News Posts and Pages tutorial, and check out our guide on Posting Videos for more information on how to embed a YouTube video.

Publishing Options

The Publishing Options module controls the state of your post.  It offers several options: Save Draft, Preview, Status, Visibility, Publish status, Move to Trash and Publish.

Save Draft
This button will save the news post as a draft and will not publish it. See the draft status below for more information.

Allows you to view the post before publishing it. The preview will open in a new tab/window.

The main states of a news post are Published, Pending Review and Draft.

  • Published status means that the post has been published and is now visible for viewers to read.
  • Pending Review status means that it is awaiting approval before being published. There is no approval system in WordPress, so this would only be used for any procedures used by your area.
  • Draft means that the news post has not been published and remains a draft. Only users who have login credentials will be able to see the draft.

This determines how your new post will appear to viewers. Public posts are free for everyone to view. Password-protected posts are published for anyone but a viewer must enter the password to view the post contents. Private posts are only for individuals who have login credentials.As News posts are meant to be shared with external audiences, the Password-Protected and Private status’ should be used very infrequently if at all.

Publish options allow you to control the time and date a post is published by clicking the Edit link above the Publish button.

You can post-date an article by choosing a past date and time or you can schedule a post for publication by selecting a future date and time. If a News Post is scheduled, the post will have a Scheduled status on the News listing screen and will show the future date in the date column. The post will then be published on scheduled date and time.

Move to Trash
This button will move the current article to the trash. It will then need to be deleted from the trash to be removed permanently from the site.

NOTE: If you are seeing an added number to your post URL (example: then it is possible that you have already published a News Post with the same title, or you have moved a News Post with the same title to the trash. In order to avoid this number, simply move the original to the trash and delete it permanently before you create a new article with the same title.

Publish Button
This button will immediately publish your news post unless a date is selected in the Publish field.

Categories and Tags

For information on categories and tags and their use see our Categories and Tags guide.

Editing a News Post

Editing is as simple as clicking on the title of the news post you wish to edit or selecting Edit in the Quick Edit options.

Once you open up the news post there are only a few differences between creating a new news post and editing it. Instead of a Publish button there is an Update button which operates the same and will immediately update your content with your changes.

The biggest difference is the Revision module usually located at the bottom below the content area (if you do not see it make sure that it is selected in the Screen Options). Our revisions hold your last five updates and one autosave. This is a backup in case you need to restore part of your content or view old content. This will not recover media (pictures, documents, PDF, etc.) if it has been deleted from the Media Manager.

Also keep in mind that it will only hold your last five updates per news post. So it is best to make all your changes before using the Update button.

Last updated: 3/25/2020